RECRUITMENT PRIVACY STATEMENT

Now Teach is registered in England and Wales as a charity (registered charity number 1189146) and as a company limited by guarantee (company number 11872096). Registered and postal address: 4 Bloomsbury Square, London, WC1A 2RP. Now Teach are committed to protecting your privacy and personal data we hold. We will only use your information to help us deliver our charitable activities and achieve our mission.

To this end, Now Teach (‘we’) are fully committed to compliance with the requirements of UK data protection law. We will follow procedures that aim to ensure that all staff members and trusted volunteers who have access to any personal data (including paper-based and computer records) held by or on behalf of Now Teach are fully aware of and abide by their duties and responsibilities under UK data protection law.

All personal information (including paper-based or computer records) will be handled in accordance with data protection law. Now Teach has procedures and safeguards in place to ensure this.

Now Teach will collect and process personal data relating to job applicants and employees during their application and employment. Now Teach is committed to being transparent about how it collects and uses the data and to meeting its data protection obligations.

This privacy statement applies to the personal data we process in the context of recruitment and employment with Now Teach. For information about how we process other personal data (including personal data of applicants to and participants on our programme), please see our main Privacy Statement.

If you want to contact Now Teach directly about your personal data, you can email us at data.protection@nowteach.org.uk or use the ‘Contact’ button on the navigation bar of our website.

If you have any questions regarding this policy, please contact the Data Protection Officer at mailto:data.protection@nowteach.org.uk.

COLLECTING PERSONAL DATA

During the recruitment process, Now Teach collects a range of information about you, including:

• Basic personal details (e.g., your name, postal address, email address and telephone number).
• Application information (e.g., details of your qualifications, skills, experience, and employment history).
• Current employment information: (e.g., details about your current level of remuneration, including benefit entitlements).
• Disability information (e.g., information whether or not you have a disability for which the organisation needs to make reasonable adjustments during the recruitment process), which we process in order to comply with our obligations under equalities laws; and
• Information about your entitlement to work in the UK; and
• Information about any relevant unspent criminal convictions, which we use in order to comply with our obligations under child protection laws (as part of an enhanced DBS check).

We collect this information directly from you, for example through application forms, CVs, in interviews or other forms of assessment and from other documents you provide us.

We may also collect personal data about you from third parties, such as references supplied by former employers. We will seek information from third parties only once a job offer to you has been made and will inform you that we are doing so.

The information described above is necessary for us before we can enter into a contract of employment with you. If you do not provide this information, we may not be able to manage your application or there may be a delay to our assessment of your application.

Now Teach will use the information described above and will collect additional information about you during the course of your employment. This may be information you provide directly to us, for example during onboarding (including payment information so that we can pay your salary), or may be information generated about you, such as performance reviews, attendance records, holiday records, or pension and insurance contributions.

USING PERSONAL DATA

When you apply for a role at Now Teach, we use your personal data to assess your application and complete the application process, which involves assessing your suitability for employment. This is necessary for us to take steps before we enter into a contract with you.

In some cases, we need to process data to ensure that we are complying with its legal obligations. For example, it is mandatory to check a successful applicant’s eligibility to work in the UK before employment starts.

Now Teach has a legitimate interest in processing personal data during the recruitment process and for keeping records of the process, for example if we need it to respond to and defend against legal claims.

If your application is successful, we use your personal data to do all the things you would expect in the course of your employment. We will use it to comply with our contractual obligations to you, for example to pay your salary and manage any benefits you have chosen. We will also use it to comply with any legal obligations we are subject to, such as reporting on statutory sick pay (which may involve the use of medical data), or to manage our business most effectively, to meet our legitimate interests in, among other things, managing staff resources, carrying out training and performance appraisals, and keeping our records accurate and up to date.

SHARING PERSONAL DATA

Your information may be shared internally for the purposes of the recruitment process. This includes members of the HR, IT and Operations team as appropriate, and staff members who are directly involved in the recruitment process.

If your application for employment is successful and we make you an offer of employment, we will then share your data with former employers to obtain references for you, employment background check providers to obtain necessary background checks.

As part of the recruitment process and your employment, we may share your personal data with third parties who perform services on our behalf. For example, we use MyInterview for video interviews and CezanneHR as our HR software.

RETENTION OF PERSONAL DATA

If your application for employment is successful, personal data gathered during the recruitment process will be transferred to your Human Resources file (electronic) and retained during your employment. We retain your personal data for the length of your employment, and for an additional period to allow us to comply with our legal obligations, to keep records for audit purposes, and to ensure we are able to defend our legal claims and protect our rights.

If your application for employment is unsuccessful, the organisation will hold your data on file for twelve months after the end of the relevant recruitment process for consideration for future employment opportunities.

YOUR RIGHTS OVER YOUR PERSONAL DATA

Please let us know if any of your personal data that we hold about you changes so that we can correct and update the information on our systems. You have the right to require Now Teach to delete or update your personal data, including if and in what format you would like to be sent marketing communications.

You also have the right to ask us for a copy of the information we hold about you or ask us to correct it if you think it is wrong. In certain circumstances you may object to specific processing activities, require us to restrict how we process your personal information and ask us to share your personal information in a usable format with another company.

To exercise any of the above rights or if you have any concerns about how we use your personal data, please contact us by emailing data.protection@nowteach.org.uk.

HOW TO MAKE A COMPLAINT

If you are unhappy with the service we provide in relation to your personal details, please contact us by emailing data.protection@nowteach.org.uk or by clicking on ‘Contact’ in the navigation bar and using the contact options there. You have the right to complain to the Information Commission. The Information Commissioner can be contacted via

• the website: http://www.ico.gov.uk/complaints.aspx
• or by telephone: 0303 123 1113

CONTACT US AND CHANGES

If you have any questions regarding this policy, you can contact data.protection@nowteach.org.uk or click on ‘Contact’ in the navigation bar and use the contact options there.

You may request a copy of this privacy statement from us by emailing data.protection@nowteach.org.uk or by clicking on ‘Contact’ in the navigation bar and contacting us.

We may modify or update this privacy statement from time to time. You will be able to see when we last updated the privacy statement because we will include a revision date. Changes and additions to this privacy statement are effective from the date on which they are posted. Please review this privacy statement from time to time to check whether we have made any changes to the way in which we use your personal information.

31 January 2022